Streamline operations and reduce clutter...
OneFile takes the hassle out of managing tasks like staff management, performance reviews, recording meeting notes, rostering and more.
With everything organised in one place, it’s easy to access what you need, whenever you need it - making your daily routines simpler and more efficient!
The benefits of OneFile
Rosters
Scheduling your team just got a lot easier!
Our drag-and-drop feature and built-in staff availability, allows you to quickly create the perfect roster for all your workspaces and teams.
Staff Management
Take the stress out of managing your team...
With our easy-to-use, all-in-one staff management tool! You can quickly handle everything from scheduling and rosters to performance reviews, meeting notes, and storing important files.’
Easy Audits
Pass your audits easily!
OneFile makes passing audits simple by highlighting missing files and show files about to expire. Custom folders keep everything organised and easy to manage. Be fully prepared for your next audit with ease! No more stress!
Why I created OneFile
As a fellow owner of an ‘out-of-school care’ business, I’m not just another software provider - I’m a customer too. I understand the daily challenges you face - staffing issues, rosters, endless paperwork, and those ever-important audits. I’ve been there, many times.
So why did I create OneFile! It’s simple: because the other software options did not meet all the needs of an after-school care businesses like ours. Yes, they offer rosters, but what about everything else? The little things that save time, reduce stress, and make our jobs easier - like tracking audit requirements, setting reminders for expiring documents, and even keeping up with staff birthdays.
I’ve worked closely with developers to build a platform that does more than just manage schedules. I’ve designed it to help us stay on top of all the details that keep our businesses running smoothly, freeing up time for what really matters - caring for the kids and supporting our staff.
If you’re like me and want a system that truly understands your world OneFile was made with you in mind.
Let’s make your office life
a little easier, together!
Great features
to simplify your day
With everything organised in one place, it’s easy to access what you need, whenever you need it!
Making your daily routines simpler and more efficient!
Roster
- Create your roster in under 5 seconds with autofill.
- Lock the roster until you're ready for staff to see it.
- Choose between a signature or a pin code.
- Easily spot gaps, especially during holiday programmes.
- Guest account login for simple onsite sign-ins.
Meetings
- Add staff to meeting minutes and send the details once the meeting is complete.
- Include images and important notes like Health & Safety to share with your principal.
- Keep everything in one place for MSD audits.
Staff on Leave
- Staff can request leave directly from their dashboard.
- Approve or decline online.
- Staff on leave will automatically show as away on the roster.
- Great for managing payroll.
Staff Files
- Keep all staff documents in one place - auditors love this!
- Get notified when files are missing.
- Set expiry warnings for important documents like police clearances, first aid certificates & training.
Performance Reviews
- Easily see pending reviews.
- Customize your own review questions.
- Use a star rating system for easy feedback.
Time Tracker
- Track staff hours, both rostered and actual.
- If a replacement staff member comes in, just have them sign in and out - no need to update the roster.
- Easily track hours for admin, grocery runs, meetings, training, Stat days and more.
Are you ready to
simplify your business!
Try any of our plans for free*
Billing Period
All pricing plans cover the staff management essentials, with room to grow.
Small
- Up to 10 members
29
Per month
Medium
- Up to 20 members
34
Per month
Medium Large
- Up to 30 members
49
Per month
Large
- Up to 50 members
64
Per month
All plans include a 30-day free trial
Request a quote
If you are looking for a plan with unlimited
team members, please get in touch to request a quote.
"Switching to OneFile has been a total game-changer! It’s incredibly easy to use - actually laughed when I created my first roster because of how much time it saved! Payroll is now a breeze too, it has all the features you could ever need.
I can’t recommend it enough! Have a look at their FB page. Local support too!"
Colleen Williams.
Nelson, New Zealand
"Thanks for going through Onefile with me & the staff. Really appreciate your time and effort in creating a system that works for us.
As a multi-site owner it is great as it is easy to see what staff are where, as the rosters are on one page. Really great effort as we know that you understand the needs of the business"
Rechelle
Auckland, New Zealand
"I used to manage separate Google docs for staff availability, training, meeting minutes, uniforms, and birthdays.
With OneFile, everything is in one place, eliminating multiple files.
Going paperless for appraisals with OneFile makes the process much easier!"
Carla
Auckland, New Zealand
Get in touch...
We’d love to hear from you
Let’s simplify your business together.